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Senior Admin Assistant
At ConvergentIS we have a spark — a code, the way we work, a way we behave — and it's the core of our team's success. It's more than a value statement: it's our culture. Our spark means:
- Performing exceptionally and achieving high standards at every opportunity
- Enabling our customers and our team members
- Being flexible and innovative
- Maintaining strong alignment with our goals and values
We are a technology company headquartered in Calgary with a strong focus on enhancing the user experience on enterprise systems. In business since 2002 and as an SAP partner, we are at the leading edge of SAP technology and have a tremendous range of opportunities to provide innovative solutions to critical business problems.
What Are We Looking For?
We seek a highly organized and proactive Senior Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to senior executives (the Executive Assistant to the CEO, one VP, and one Director), ensuring the smooth and efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Key Responsibilities:
Executive Support: Assist senior executives with daily administrative tasks, including managing calendars, scheduling meetings, email management (triage and response to emails), data management (Employee time data, project budgeting), and some travel arrangements.
Communication: Serve as a primary point of contact for internal and external stakeholders, handling inquiries and correspondence professionally.
Documentation: Prepare, edit, and distribute presentations and other documents as needed (e.g., Pre-Sales and Sales presentation decks).
Office Management: Maintain office supplies (minimal) and oversee office operations to ensure a productive work environment.
Event Coordination: Plan and organize company events, meetings, and conferences, including logistics and catering arrangements.
Confidentiality: Handle sensitive and confidential information with the utmost discretion and integrity.
Project Assistance: Support special projects and initiatives, ensuring timely completion and adherence to company standards.
Education: A Bachelor's degree in business administration or a related field is preferred; job experience is also considered.
Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with office management software. Other tools would include Expensify, DocuSign, Hubspot, and some SAP reporting)
Communication: Excellent verbal and written communication skills.
Organization: Strong organizational and Prioritization abilities. Be able to switch contexts with ease with attention to detail.
Professionalism: Demonstrated ability to maintain professionalism and confidentiality in all interactions.
Personal Attributes:
Proactive and Assertive: Able to anticipate needs and take initiative in managing tasks and solving problems.
Adaptable: Capable of working in a fast-paced environment and efficiently handling changing priorities.
Team Player: Collaborative attitude with the ability to work effectively within a team and independently.
Empathy: One of our core values is empathy and using that capacity to understand everything we do.
Skills and Qualifications
- Experience: Minimum of 5 years of experience in an administrative support role, preferably at the executive level.
- Strong interpersonal, customer service, and communication skills
- Ability to multitask.
- Proficient in Microsoft Office suite.
How to Apply:
Application Process: To apply, please submit your resume and a brief video introduction detailing your relevant experience and why you are the ideal candidate for this position. Please email a cover letter and Resume to us at careers@convergentis.com; identify the position you are applying for in the subject line.
- Additional open positions at https://www.convergentis.com/careers
- While we greatly appreciate everyone who takes the time to apply, only successful candidates will be contacted.
Terms:
- ****Applicants must possess the necessary paperwork to work in Canada legally.
